October Board Meeting

Breakfast & Welcome

• Breakfast served (informal networking and arrivals) 
• Call to order and confirmation of quorum 
• Review and approval of the agenda 

1) Previous Minutes & Follow-Ups

• Review open action items (what was completed, what is delayed, and why) 
• Confirm owners and next steps for outstanding items 

2) Past Month Highlights (What Happened Last Month)

• Key organizational updates and decisions made 
• Program/academic milestones achieved 
• Staffing updates (hires, transitions, coverage gaps) 
• Operations updates (facilities, technology, vendor changes) 
• Community engagement highlights (events, communications, partnerships) 

3) Financial Discussion (Current Status)

• High-level financial overview: cash position, revenue, expenses 
• Budget vs. actuals summary (main variances and drivers) 
• Grants/donations received or pending, and any restrictions on use of funds 
• Board approvals needed (if any): spending requests, reallocations, contract commitments 

4) Financial Problems & Risks (Issues Needing Attention)

• Identified financial problems this month, such as:

  • Revenue shortfalls vs. expectations 
  • Unplanned costs (repairs, urgent purchases, compliance costs) 

• Mitigation plan:

  • Long-term steps (fundraising push, revised forecast, cost restructuring) 

5) Program / Academy Updates (This Month)

• Current enrollment/attendance snapshot and trends 
• Success highlights and support needs 
• Curriculum/program delivery progress and upcoming milestones 
• Compliance/safeguarding items and any incident reporting (as applicable) 
• Requests for board support (introductions, advocacy, volunteer help) 

6) Operational Challenges (Problems & Blockers)

• Staffing capacity constraints and coverage plans 
• Systems/process issues impacting delivery (admin, tech, reporting) 
• Facilities or safety concerns 
• Policy/governance items requiring updates or adoption 

7) Next Month Planning (Forward Plan)

• Top priorities and success metrics for next month 
• Planned events, key dates, and deliverables 
• Hiring/contracting plans and operational needs 
• Fundraising and partnership outreach plan (targets, owners, timelines) 
• Items that must be decided this month to stay on schedule 

8) Motions, Decisions & Close

• Summarize motions/approvals made during the meeting 
• Confirm action items: owner + deadline
• Set next board meeting date (or confirm calendar) 
• Adjournment